Wayne College Cataloging Using OCLC Connexion Web Interface
What is OCLC Connexion and why use it?
OCLC Connexion is a web-based copy-cataloging tool. No extra software programs need to be installed on a computer. All the user needs is a web browser. It works best in Internet Explorer. It should be used because as of December 31, 2003, the Passport software will no longer work and Connexion will replace it.
TIP:
Call the record up in the UA Libraries Catalog first before searching it in OCLC.
Login:
- Login to Connexion at http://connexion.dedip.oclc.org
- Enter your authorization number and password and press [Enter].
Export Procedures for the first record you catalog
The following procedures need to only be followed for the first record. It involves some setup which will carry over to subsequent records. Procedures marked with a * need only be done for the first record in the session.
- *Open a session in the UA Libraries Catalog and call up the record there first to refer to.
- In Connexion, click on the search button (upper left hand corner of screen)
- In the Command Line Search Box, type in the OCLC number. Example: #123456 and press [Enter].
- A record is now displayed. Check to make sure it is the one you want (verify the OCLC #, the title, date of publication, and check to see if there are holdings in AKR.
- *In the View box in the right-hand corner, use the pull-down menu to select the MARC Text Area display (this will make editing easier).
- *In the Edit box in the left-hand corner, use the pull-down menu to select Select Constant Data.
- *A window will open. Click on the radio button for Variable Fields onlyand then select the constant data record called Wayne
The information contained in the Constant Data record will automatically be appended to the bibliographic record you are working on. It contains a 949 field which provides information used during the record transfer process (exporting).
- Now you are back to your bibliographic record. Check and/or edit the following fields:
- Call number
- Delete call numbers which aren't used such as the 082, 092, 086.
- Edit the 049 using the following table:
| WVPC | Wayne CD-ROM |
| WVPM | Wayne Microfiche Periodicals |
| WVPP | Wayne Periodicals |
| WVPR | Wayne Reference |
| WVPT | Wayne Circulating |
| WVPV | Wayne Audiovisual |
- If the record is as you want it to appear in the UA Libraries Catalog, look at the Action Box and use the pull-down menu to select Export Record in MARC.
- In the Action box, use the pull-down menu to select Update Holdings.
- Go to the UA Libraries Catalog and make sure the record transferred correctly.
Export Procedures for Subsequent Records
- Click on Search tab (upper left-hand corner)
- Enter the number in the box and hit enter (example: #12345)
- Verify the record
- Make sure to change the 049
- Under the Edit pull-down box, select Apply Constant Data
- Under the Action pull-down box, select Export Record in MARC
- Under the Action pull-down box, select Update Holdings
- To begin a new record, click on the Search tab and follow the above steps
Note: The session will automatically disconnect if left idle for 30 minutes.
Log off the session when you are finished (the tab at the upper right-hand corner of the screen.
Link to the Wayne College Library